Golder Associates Assistant Office Administrator (Temporary) Job in Richmond, Virginia

Assistant Office Administrator (Temporary)

Location: US-Richmond, VA

Job ID: 2017-13096

Area of Interest: EN - Operations Support

Job Type: Temporary

# of Positions: 1

Education (Minimum): Associates Degree

Posted Date: 6/16/2017

Experience (Years): 5


Job Responsibilities:

The best of both worlds! A temporary opportunity (perfect for the holiday season) doing interesting work with great office hours!

The Richmond office of Golder Associates is currently seeking a temporary Assistant Office Administrator. In this fast paced administrative role, you will have the opportunity to coordinate a variety of office administrative activities and highly technical project-related matters including:

  • Answering a main multi-line phone system and directing calls in a courteous, professional and friendly manner;

  • Greeting all visitors politely and diligently and announcing them to the appropriate designate, as well as maintaining and updating visitor Health & Safety debrief;

  • Receiving and distributing incoming electronic faxes and sorting US mail; creating mailing labels/postage;

  • Sorting, filing and archival storage;

  • Managing janitorial and maintenance service and contacts;

  • Preparation and reserving of conference rooms; Assistance in the planning of preparation of meetings, conferences held at the office to ensure all audio visual, documentation, arrangements and meals/refreshments are coordinated;

  • Plan and coordinate catering, meeting rooms, training material and staff social functions and events;

  • Assisting in various corporate and/or other special projects/events, from time to time, as required and assigned by Office Administrator and Manager;

  • Keeping copy room & kitchen clean, inventoried and organized;

  • Process, format, and revise technical documents, business development/marketing materials, and various correspondence using MS Office 2013 applications (Word, Excel, PowerPoint);

  • Provide assistance to staff by coordinating travel plans, rental vehicles for project assignments; .

  • Set priorities for production of client deliverables in concert with technical staff;

  • Provide assistance with the distribution of client invoices;

  • Maintain and order office supplies;

  • Handle incoming and outgoing deliveries;

  • All other duties as assigned or directed;

Job Requirements:

If you have an Associates or Bachelor's Degree, at least 5 years of relevant administrative experience in an office environment, and meet the requirements below, we encourage you to apply.

  • Proficient (advanced) in MS Office 2013 applications (Word, Excel, PowerPoint).

  • Excellent communication skills, written and verbal.

  • Ability to work in a fast paced, high volume, and deadline oriented environment. Must have ability to multi-task and manage multiple priorities.

  • Self-starter and ability to work with limited or no supervision.

  • Must be flexible, able to work in a team environment, and quickly resolve conflict. Ability to work with all levels of management, staff, and vendors.

  • Local candidates only

Additional Information:

This is a temporary, 30-hour per week position. Office hours are 8am-3pm, Monday-Friday.

We desire candidates who have experience in an engineering consulting environment and who have the ability to identify process improvements and follow through with implementation.

While we appreciate the interest of all candidates, only those individuals selected for an interview will be contacted. No phone calls please.

Additional Information:

Our Staff Benefit from:

An option to purchase shares in Golder Associates

Career and personal development opportunities and support of personal growth

Employee mentoring program

Competitive benefits and remuneration packages

At Golder Associates, we strive to be the most respected global group specializing in ground engineering and environmental services. Employee-owned since our formation in 1960, we have created a unique culture with pride in ownership, resulting in long-term organizational stability. Our professionals take the time to build an understanding of our clients’ needs and of the specific environments in which they operate. Golder has experienced steady growth in the number of people we employ and our technical capabilities. We now employ over 6,000 people who operate from more than 160 offices across Africa, Asia, Australia, Europe, North America and South America.

Golder Associates Statement:

Golder Associates Inc. is a drug free employer and undertakes drug and alcohol testing as allowed by law and pursuant to its Drug Free Workplace Policy. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, disability or protected veteran status.