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Golder Associates Facilities Coordinator in WHITBY, Ontario

At Golder, we thrive on challenges.

Golder is not just a place to work, it is a promise of a living, dynamic environment where people collaborate, innovate, build enduring relationships, excel, and grow professionally in a strong culture.

Do you have the desire to learn? The drive to excel and thrive in an engaged, collaborative environment?

Golder has a new opportunity for a Facility Coordinator to join our team on a 6 month contract basis based in Whitby

The Facility Coordinator I is responsible for providing employees and visitors with a safe, clean and professional work environment. This position is also responsible for assisting with the day-to-day requests related to facility needs, such as boardroom set-up, office moves and maintaining office supply.

An overview of your role will include:

  • Ensure daily conference room set up including arranging furniture and visual/virtual technology as needed.

  • Receive, sort and distribute incoming mail and packages in an accurate and timely manner.

  • Prepare and process outgoing mail and couriers by sorting, sealing, weighing and applying proper postage rates and classifications as needed.

  • Source products and services for the office, which includes ordering and maintaining inventory of stationary supplies, generating purchase orders and reconciling invoices.

  • Assist with internal office set-ups and moves which include furniture, files and personal items as required.

  • Assist the Facility Supervisor to plan, coordinate and action whole offices moves with staff and vendors (distributing moving bins, updating floorplans, setting up TRIM stations etc.).

  • Monitor inventory of office furniture and supplies. Place orders for new office furniture when needed.

  • Ensure office and workstations are in proper working condition, arrange for furniture repair or replacement as needed. Additional support may include filing cabinet moving, picture/corkboard hanging and other service assessments before contacting external vendors.

  • Ensuring coffee machines and supplies are stocked and may assist with catering for whole office events.

  • Operate vehicles and/or equipment to pick up and deliver various weighted items such as files, supplies, equipment and packages.

  • Act as the point of contact for site inspections, building vendors and contractors, as well as the emergency contact for security personnel.

  • Typical facilities environment, which includes lifting, moving and carrying up to 50lbs unaided while wearing specified PPE.

  • Active role including sitting, lifting (overhead or waist level), bending, frequent near vision uses for reading and computer use.

  • Manual dexterity to use equipment, computers and peripherals.

  • Other duties as required.

You will have a background in:

  • High School Diploma

  • Minimum of one (1) year experience working in a facilities environment

  • First Aid, Transportation of Dangerous Goods and WHMIS training

  • Working knowledge of Microsoft Office products3

  • Valid driving license

One of Canada’s Best Managed Companies, Platinum member status 15 consecutive years

Renowned for technical excellence, Golder, now a member of WSP, is a leading, global consulting firm with over a half century of successful service to its clients. With over 165 offices in over 30 countries, Golder’s 6,500 professionals are driven by a passion to deliver results, offering unique specialized skills to address the ever-evolving challenges that earth, environment and energy present to clients across the infrastructure, mining, oil and gas, manufacturing and power sectors.

Golder Associates Ltd. is committed to meeting the accessibility needs of persons with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), and all other applicable legislation. Golder will provide accommodations throughout the recruitment and selection process to applicants with disabilities upon request.

To learn more about our company and culture click here to view The Promise of Golder ( video.


Title: *Facilities Coordinator *

Location: ON-WHITBY

Requisition ID: 21001810